UK Accounting Excel Templates for Small Businesses
Professional Excel accounting templates for UK small businesses, VAT registered businesses, self employed sole traders, salons, delivery drivers and employers who want practical bookkeeping spreadsheets without monthly software subscriptions.
These workbooks are built to help users record income, expenses, VAT, payroll, invoices, stock, mileage, bookings and financial reports in Microsoft Excel. Created by a UK-qualified bookkeeping template creator with a City & Guilds UK diploma in manual and computerised Sage Line 50 bookkeeping and accounting.
What are UK accounting Excel templates?
UK accounting Excel templates are spreadsheet workbooks used to record business transactions, income, expenses, VAT, payroll, invoices, stock, mileage and financial summaries in Microsoft Excel.
They are useful for businesses that want a clear record keeping system without relying completely on cloud accounting software. Depending on the workbook, the template can support simple cash basis bookkeeping, full double entry accounting, VAT tracking, payroll records, salon bookings, stock control and specialist business records.
The templates on this website are created for UK users who want practical spreadsheet-based bookkeeping systems that can be downloaded, owned and used directly in Excel.
Which Excel accounting template do you need?
The right bookkeeping spreadsheet depends on your business type and how much detail you need in your records. Some users only need a simple cash basis workbook, while others need double entry accounting, VAT, payroll, stock, invoices and financial statements.
VAT registered business
Choose the VAT registered double entry workbook if you need VAT tracking, ledger posting, payroll, invoices, stock and financial reports.
View VAT TemplateSelf employed user
Choose the self employed workbook if you need a cash basis spreadsheet for income, expenses, invoices, stock and monthly profit.
View Self Employed TemplateSalon or hairdresser
Choose the salon workbook if you need records for services, bookings, stylist activity, chair rental, salon income and stock.
View Salon TemplateAccounting and bookkeeping Excel templates for UK businesses
Browse the main Excel workbook templates available for UK small businesses, sole traders, employers, salons and delivery businesses.
VAT Registered Double Entry Accounting Template
From £79.00
A full Excel accounting workbook for VAT registered UK businesses with double entry bookkeeping, VAT, payroll, invoices, stock and reporting.
- General entries, ledger and trial balance
- Input VAT and output VAT tracking
- Payroll, invoices and inventory support
- Profit and loss and balance sheet reports
Self Employed Bookkeeping Spreadsheet
From £39.00
A cash basis Excel bookkeeping workbook for self employed users and sole traders who need income, expense, invoice and stock records.
- Cash basis bookkeeping workflow
- Income and expense tracking
- Invoice and payment records
- Monthly profit support
Hairdresser and Salon Bookkeeping Template
From £69.00
A salon bookkeeping workbook for hairdressers, barbers and beauty businesses with services, bookings, stock and stylist activity records.
- Salon income and service records
- Retail and colour stock support
- Stylist activity and chair rental support
- Setup options available
Employee Payroll Spreadsheet UK
£59.99
A payroll Excel workbook for employee timesheets, gross pay, PAYE, National Insurance, pension deductions, net pay and payslips.
- Timesheet to payslip workflow
- Weekly or monthly pay support
- PAYE, NI and pension support
- Print-ready payslip layout
Delivery Driver Bookkeeping Spreadsheet
£79.99
A delivery driver Excel bookkeeping workbook for income, mileage, fuel, VAT records, client records and profit reporting.
- Delivery income and cost tracking
- Mileage and fuel records
- VAT calculation support
- Profit reporting
Salon Bookings and Stock Spreadsheet
£25.00
A standalone Excel salon tool for weekly and daily bookings, service duration, staff allocation, no-shows and stock records.
- Weekly and daily calendar views
- Service duration tracking
- No-show tracker
- Salon stock support
Excel bookkeeping vs cloud accounting software
Many UK businesses choose Excel bookkeeping templates because they want full control over their financial records without relying completely on cloud-based accounting software.
With Excel, your bookkeeping data is stored within your own business environment. You decide where files are saved, who has access and how your records are backed up.
Cloud accounting software is widely used and can be useful for many businesses, but it stores business data on external systems. Some small business owners prefer an owned spreadsheet-based system because it gives them more direct control over sensitive financial information.
Own your files
Keep your bookkeeping records in your own Excel files rather than depending entirely on a third-party platform.
Manage your own access
Choose where your files are stored, who can open them and how backups are handled within your business.
No monthly subscription
Excel templates are purchased once, so users avoid ongoing accounting software subscription fees.
How bookkeeping works in Excel
Bookkeeping in Excel works by recording business transactions in organised sheets and then using those records to review income, expenses, VAT, payroll, invoices, stock and reports.
A simple self employed workbook may focus on cash basis income and expenses. A larger accounting workbook may use double entry bookkeeping where each transaction is recorded with a debit and a credit, then reviewed through a ledger, trial balance, profit and loss report and balance sheet.
- Record income and sales
- Record expenses and purchases
- Track VAT values where needed
- Monitor invoices and payments
- Track payroll costs and deductions
- Review stock and inventory
- Summarise profit and loss
- Keep records ready for review
User guides and worked bookkeeping examples included
The accounting workbooks come with user guide support. Relevant templates also include worked examples for bookkeeping entries that can be difficult to understand, including VAT, payroll, invoice and depreciation-style records.
These examples help users understand how figures move through the workbook and how the spreadsheet supports real bookkeeping workflows.
VAT examples
Examples help users understand net values, VAT values, gross values, input VAT, output VAT and VAT liability records.
Payroll examples
Payroll examples help users understand gross pay, deductions, net pay and payroll-related bookkeeping records.
Invoice examples
Invoice examples help users understand customer invoices, supplier invoices, payments and outstanding balances.
Free bookkeeping templates UK
Free Excel bookkeeping templates are also available for users who need simple spreadsheet tools before choosing a full accounting workbook.
- Free petty cash template
- Free stock control spreadsheet
- Free salon stock template
- Free self assessment estimator
- Free cash book template
- Free VAT calculator template
UK Accounting Excel Templates FAQs
Can I use Excel for bookkeeping in the UK?
Yes. Excel can be used to keep bookkeeping records for UK businesses if the records are clear, complete and organised. The right template depends on whether you need simple cash basis records, VAT tracking, payroll support or full double entry accounting.
What is the best Excel bookkeeping template for a VAT registered business?
A VAT registered business usually needs a workbook that can track input VAT, output VAT, VAT liability, invoices, purchases, payroll, stock and financial reports. The VAT registered double entry workbook is designed for that type of business.
What is the best bookkeeping spreadsheet for a sole trader?
A sole trader usually needs a simple self employed bookkeeping spreadsheet for income, expenses, invoices, payments and profit summaries. A cash basis workbook is often suitable for straightforward self employed records.
Why choose Excel instead of cloud accounting software?
Some business owners prefer Excel because they can own the file, control where the data is stored, avoid monthly subscription fees and customise the workbook to suit their business records.
Do the templates include user guides?
Yes. The accounting workbooks come with user guide support, and relevant templates include worked examples to help users understand the bookkeeping workflow.
Do I need WooCommerce to buy these templates?
No. Payments are handled securely through Stripe payment links.
Do these templates replace an accountant?
No. These templates are practical record keeping and bookkeeping tools. They do not replace professional accounting, tax, VAT or payroll advice for your specific circumstances.